Keep track of your hours spreadsheet update#
We recommend setting aside an hour or two on your calendar weekly to update your volunteer hours log excel spreadsheet. This way, your logs won’t pile up, and you’re more likely to follow-up with volunteers in a timely manner.
Enter data from your volunteer hour logs into your organization’s spreadsheet or volunteer management system. Provide a specific email address and method for submitting volunteer hours if needed. Ask them to submit their hours if they haven’t done so already. Follow-up with your volunteers within a few days of their activity. This can be the same location as the check-in area or done later online. During this time, volunteers should record check-out times on the volunteer hour log. When a volunteer finishes their shift, they should be prompted to check-out.
Keep track of your hours spreadsheet software#
Record names and check-in times using one of the printable volunteer hour log sheets below to capture more accurate volunteer hours data. Depending on your software system, you may also let volunteers easily check-in with a mobile app or at a kiosk for a convenient solution. When a volunteer arrives, make sure they know to check-in at a designated location (with clear signage). Having a check-in process allows coordinators to gather attendance and collect important information from volunteers before they begin the activity. This way, volunteer coordinators can use these hours as reference, and then log hours on behalf of the volunteer if necessary. When a volunteer signs up for a shift, they should know the duration (or number of hours) in which they’re being asked to participate. Make sure to establish the following processes: This way volunteer coordinators can ensure they are logging volunteer hours effectively and correctly. To log hours effectively, you need dependable processes in place. You may choose to add more to your volunteer hour log, depending on the data your organization needs to collect. Remember, these are just a few ways to log volunteer hours. Use the table below to help inform your volunteer hour log: What are you hoping to achieve by logging volunteer hours? There are several ways to organize and log volunteer hours based on your primary goal for tracking volunteer contributions. To help you develop your hour tracking strategy, we’ll be walking through the following basic steps and then dive deeper into strategies and best practices. When should your organization implement a volunteer hour log? Will volunteers log their own hours or is it the responsibility of the volunteer coordinator? What tools will you use to log volunteer hours?Įach organization will have their own answers to these questions. Tracking Volunteer Hour Strategies and Best Practices Not only can it help you manage your volunteers and what opportunities they’re participating in, but it ensures you have a concrete resource of what your organization and volunteer program has accomplished. By logging volunteer hours, you’re more likely to secure the necessary funding.Īs you can see, keeping track of volunteer hours is critical for many reasons. Most nonprofits rely on grants and other outside funding, and many granting-giving foundations require these organizations to track and report on volunteer contributions. Your organization can track and report on volunteer hours to show your community that you’re having an impact and delivering on your mission. It’s important to show donors, volunteers, stakeholders, and community members that your organization is making a real difference. When you log volunteer hours, you can learn your volunteer program’s return on investment and therefore take steps to improve it. Your volunteer program’s return on investment is partly measured by the number of hours your volunteers contribute. A volunteer hour log authorized by the organization or supervisor is a common tool shared between community partnerships like these. Some community partners (such as universities, high schools, and businesses) may require their volunteers’ hours logged in an official capacity on behalf of the host organization. Logging volunteer hours helps organizations like yours measure and report just how important and valuable their services are to your community. The current national value of the volunteer hour is $27.20. By tracking volunteer hours, your organization can place a value on the services your volunteers provide.
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